Free next day delivery on stocked items over £30
Our delivery service
We understand that you need your supplies quickly and efficiently so we offer a next working day delivery service on the majority of our items, including Dispensary, Office Essentials and Workwear, providing that the order is placed before 1pm (11.30am for Workwear) and is in stock. This service does not include refrigerators, personalised items and bulk orders.
In the event that the value of an order is below £30 excluding VAT, then the Customer shall pay a delivery charge of £4.99 plus VAT in addition to the price agreed for the goods
Adding an alternative delivery address?
In order to add an alternative address for you order select ‘Add Address tab’ then add in your new address and save you changes.
Please ensure you select the address each time you place an order should you require your goods to be delivered to anywhere different to your default membership address
How do I change my default delivery address?
To change your default delivery address please contact the NPA membership team on 01727 795914. Please note that your default address will need to be your address registered with the GPHC.
Cancelled or amended orders
Once an order is completed either online or on the phone it is sent immediately to our processing centre, so we are unable to cancel or amend your order. To return items which have been ordered incorrectly, or in error, please refer to our returns service below.
Additional or amended items requested once an order has been completed have to be treated as a new order and may incur an additional delivery fee.
Our returns service
If you have ordered an item(s) in error, you may return it to the NPA and receive a refund provided it is in original packaging, unused and in a saleable condition. If the item(s) is a customised or non-standard item(s); it is non-returnable. Please contact NPA sales or check the details on individual product listings if you need further information regarding which items this applies to. A collection/ restocking fee will be incurred and deducted from your refund for using our returns service.
If you receive damaged or faulty goods, please contact NPA Sales and a full refund can be arranged once the items have been returned.
Please arrange all returns with our NPA Sales team, providing the reason for return, and they will arrange for the item(s) to be collected for you.
Returns must be raised within 3 days of receipt of your goods. Any items returned after 28 days will not be refunded unless item is deemed faulty by the manufacturer
Please note- we charge a £4.00 return fee for any workwear returned.
DPD Prescription Collection Service:
DPD, a division of DPDgroup UK Limited (the "Company"), accepts goods for carriage and other services subject to the Standard Terms and Conditions set out below (these "Conditions"). No agent or employee of the Company is permitted to alter or vary these Conditions in any way unless expressly authorised to do so by an Executive Director of the Company. Your attention is drawn to Conditions 10 and 11 which limit the liability of the Company, its employees and agents in certain circumstances. The Company reserves the right to unilaterally modify or supplement the Services (defined below) and these Conditions.
1.1 In these Conditions:
(a) "Commodity Code" means the product specific code used to classify the goods comprised in any Consignment shipped internationally.
(b) "Consignee" means the person to whom the Consignment is addressed.
(c) "Consignment" means goods contained in one Delivery Item or any number of Delivery Items that are sent together from exactly the same address at one time in one load by or for the same Customer bearing exactly the same Delivery Address.
(d) "Contract" means the contract of carriage or contract for other services between the Customer and the Company into which these Conditions shall be deemed to be incorporated.
(e) "Customer" means the person, firm or company that enters into a contract of carriage or a contract for other services with the Company.
(f) "Dangerous Goods" means goods classified as dangerous goods by UNECE from time to time or by the IATA Dangerous Goods Regulations (DGR) or goods which present a comparable hazard. Dangerous Goods are also goods which can cause direct physical damage, are capable of causing injury to people or to their health, or are physically dangerous to other goods.
(g) "Delivery Address" means exactly the same address printed on the Delivery Item to which the Delivery Item is to be delivered under the Contract.
(h) "Delivery Item" means an Expresspak, Freight Parcel, International Expresspak, International Freight Parcel, International Parcel, Pallet, Parcel or Shop Parcel, as the case may be.
(i) "ESCD" means an electronic signature capture device which is capable of receiving, storing and transmitting Customer and Consignee information or the person goods are delivered to, including signatures.
(j) "Expresspak (Service)" means the service of that name purchased by the Customer for an item or items which weighs under 5 kgs and which is either placed within the Company's Expresspak or which is placed in the Customer's packaging and which has measurements of 0.1 metres high x 0.3 metres long x 0.3 metres wide, with a maximum girth (length + height + width) of 0.7 metres. (k) "Freight Parcel (Service)" means the service of that name purchased by the Customer for an item which weighs between 31 kgs and 99 kgs or with measurements of more than 1 metre long, 0.6 metres wide and 0.7 metres high or which has a total girth (length + height +width) of more than 2.3 metres
(l) “Geodata” means computerised data indicating the geographical location of any computer (including computers, phones, tablets or any other computer equipment).
(m) "Homecall Parcel (Service)" means the service of that name purchased by the Customer for the delivery of a Parcel in the UK within 2 to 5 days.
(n) "Intellectual Property Rights" means patents, rights to inventions, utility models, copyright and related rights, trade marks, service marks, trade, business and domain names, rights in trade dress or get-up, rights in goodwill or to sue for passing off, unfair competition rights, rights in designs, rights in computer software, database right, topography rights, moral rights, rights in confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications for and renewals or extensions of such rights, and all similar or equivalent rights or forms of protection in any part of the world.
(o) "International Expresspak (Service)" means the service of that name purchased by the Customer for an item or items not exceeding 3 kgs in weight and not exceeding 0.5 metres in length and 1.11 metres girth (calculated as length + 2 x height + 2 x width) and which is either placed in the Company's Expresspak box or is placed in the Customer's packaging to be delivered to certain international destinations.
(p) "International Freight Parcel (Service)" means the service of that name purchased by the Customer for a parcel which weighs 31.5 kgs or more, up to a maximum of 99kgs, with a length of less than 1.75 metres or with a girth greater than 3 metres.
(q) “International Mail (Service)” means the service of that name purchased by the Customer for mail sent internationally which weighs no more than 2kg, and which has a total girth of less than 0.9 metres;
(r) "International Parcel (Service)" means the service of that name purchased by the Customer for a parcel which weighs no more than 31.5kgs in weight, is less than 1.75 metres in length, with total girth of less than 3 metres (calculated as length + 2 x height + 2 x width).
(s) "International Services" means services supplied by the Company outside the United Kingdom including without limitation, International Expresspak Services, International Freight Parcel Services and International Parcel Services.
(t) "Neighbour" means a person who lives or works in a property within 50 metres walking distance of the Delivery Address.
(u) "Pallet" means any item or items placed on a wooden or plastic board, containing either goods in bulk or any number of small containers with a maximum weight of 1000 kgs.
(v) "Parcel(s)" means an item which weighs no more than 31 kgs, and with measurements of less than 1 metre long, 0.6 metres wide and 0.7 metres high and which has a total girth (length + height + width) of not more than 2.3 metres.
(x) "Pickup (Service)" means the service where the Customer or the Consignee selects the option for the Parcel to be picked up or dropped off at a Pickup Location.
(y) “Pickup Location” means a third party location, such as a local shop, which is close to the original Delivery Address or where the Company elects to deliver the Parcel to such a third party location in accordance with Condition 8(e).
(z) "Scan Record" means a laser created electronic record which is created by the Company.
(aa) "Service(s)" means the delivery services offered by the Company from time to time including, without limitation Expresspak Services, Homecall Parcel Services, International Services, Pickup, Shop Parcel Services and delivery services offered by the Company in relation to Parcels, Freight Parcels and Pallets.
(ab) "Shop Parcel (Services)" means an item weighing up to 20kgs in weight, and with the two longest sides not exceeding 1.2m collectively, which is delivered to or collected from a Pickup Location.
(a) A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality);
(b) A reference to a party includes its personal representatives, successors or permitted assigns;
(c) A reference to a statute or statutory provision is a reference to such statute or statutory provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted;
(d) Any phrase introduced by the terms "including", "include", "such as", "in particular" or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms; and
(e) A reference to "writing" or "written" does not include e-mails, unless expressly stated otherwise.
(a) The Company agrees, subject to the Customer's compliance at all times with these Conditions, to carry Consignments agreed by the Company and the Customer, or to store goods in a building occupied by the Company, or to provide other services as agreed by the Company and the Customer.
(b) The Company is not a common carrier which means that it may refuse to carry the Customer's goods at its discretion. The Company will accept goods for carriage only on these Conditions.
(c) If Conditions of this Contract are not met, the Company reserves the right to terminate the Contract immediately.
(d) These Conditions apply to the exclusion of any other terms that the Customer seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
(e) The Customer shall be deemed to have notice of and accepts these Conditions if and as soon as he places an order with, or accepts a tender from, the Company for the carriage of goods or other services.
(f) The Customer acknowledges that it has not relied on any statement, promise or representation made or given by or on behalf of the Company which is not set out in the Contract.
(g) The Company reserves the right to inspect all Consignments for goods including, but without limitation, those which may be:
iii. incapable of carriage to the country of destination within the Company's standard procedures, customs, declarations and handling methods; or
(h) For shipments outside the EU, the Customer shall, in relation to each of the goods comprised in each Consignment, provide the Company with:
iii. written notification in advance of any Consignments and/or goods comprised within Consignments which are not standard or permanent exports (for example, temporary exports such as repairs that will be returned to the UK); and
(i) The Customer acknowledges and agrees that:
iii. if there is any missing data, an incomplete or incorrect invoice, this may result in the Delivery Item(s) being held or returned; and
(j) The Customer acknowledges that the Company will not carry out any age verification upon delivery and it is the Customer’s responsibility to ensure sufficient age verification checks at the point of purchase.
(k) The Customer acknowledges that the Company is unable to deliver Consignments to certain addresses including PO Box or BFPO numbers. Further details of which can be found in the Company’s tariff.
(a) Where the Customer is not the owner of some or all of the goods carried or stored, the Customer shall be deemed for all purposes to be the agent of the owner(s) and that if any other person has an interest in the goods the Customer is acting as his fully authorised agent.
(b) The Company may employ any other carrier or warehouseman to fulfil the Contract. Any such carrier shall be entitled to sub-contract and these Conditions shall apply to such carriers on like terms.
(a) The Company shall not accept certain goods for carriage or storage, including, but not limited to, any of the following goods:
iii. any goods prohibited by the law or regulation of any government or public or local authority of any country where the goods are carried; or
(b) The Company may impose additional restrictions depending upon destination of delivery and the service being provided. The Customer acknowledges that regulatory and custom clearances may be required for certain goods, which may extend the transit time and may delay delivery.
(c) The Company reserves the right to reject or destroy Consignments at its reasonable discretion, including for reasons of security or safety, and shall have no liability whatsoever, including losses arising from such rejection or destruction.
(d) The Customer acknowledges that the Company may inspect the Consignment by X ray pursuant to applicable laws and regulations. The Customer waives any claim against the Company for any damage and/or delay resulting from such inspection.
(a) If the Customer books or requests the collection of goods which do not meet the description of the relevant Service in Condition 1, the Company reserves the right:
(i) to refuse to collect the goods even if the Customer has been given a consignment or order number;
(ii) (if the Company collects the goods), to refuse to store or deliver goods and to return the goods to the Customer as soon as reasonably practicable, but at the Company’s cost;
(iii) (if the Company collects and stores or delivers the goods), to process the goods as "Freight Parcel(s)" which means in particular that the Company will charge the Customer according to its freight tariff and its liability for loss or damage under these Conditions will be on the basis that the goods are a Freight Parcel.
(b) Where the Company returns the goods to the Customer under Condition
5(a)(ii) these Conditions shall apply to the carriage of the goods but the Company shall have no liability to the Customer whatsoever for the Company’s failure to deliver the goods.
(a) The Customer warrants, undertakes and represents that:
(i) the goods have been properly and sufficiently packaged and labelled for the intended Service and destination, so that the Consignment will not be lost or damaged whilst being transported or cause injury or damage to any person or any property or other goods;
(ii) the labelling on the Consignment includes the full address, postcode or zip code of the person or company sending the package and the Consignee;
(iii) it will correctly package an Expresspak item in a single Expresspak box or bag, or in its own packaging in accordance with Condition 6(a)(i) and with the correct dimensions and weight, otherwise the goods will be processed as either one or more Parcels or Freight Parcels according to
their weight or measurements;
(iv) the goods comprised in any Consignment are not subject to any licences, permits, certificates, restrictions, or anti-dumping or countervailing laws or regulation;
(v) the goods are not destined for any country, company, organisation or individual that is subject to any export control, denied party or embargo list, or an address detailed in Condition 2(k);
(vi) all plant, power or labour required by the Company is available for loading and unloading any Consignment at any collection or delivery point specified by the Customer or recipient;
(vii) it will inform the Consignee of the delivery details of the Consignment. The Company may impose a charge upon the Customer for each or any wasted journey made in attempting to deliver the goods;
(viii) where the Customer passes the Consignee’s personal data to the Company, the Customer shall ensure it has the right to do so and shall obtain any necessary consents from the Consignee in accordance with Condition 19.
(b) The Customer shall ensure that each Consignment complies with the weight, measurements and length applicable to that Consignment as set out in the relevant definition of Parcel, Shop Parcel, Pallet, Freight Parcel, International Parcel, International Freight Parcel, Expresspak or International Expresspak, as applicable.
(a) When receiving Consignments, the Company may scan the Consignment. This will produce a Scan Record as evidence of receipt of the Consignment.
(b) The Company shall, if so required, sign a document prepared by the Customer, acknowledging receipt of the Consignment or goods, but neither the Scan Record nor the Customer document shall be evidence of the condition or correctness of a declared nature, quantity or weight of the Consignment at the time it is received by the Company.
(a) Transit shall commence when the Consignment is passed to the Company whether at the point of collection, at its premises or at a Pickup Location. The Company is entitled to carry goods by any means of transport and by any route whatsoever.
(b) Transit shall (unless the Company previously decides otherwise) end either:
(i) when the Consignment is offered for delivery at the Delivery Address;
(ii) when, in accordance with instructions from the Customer or then Consignee, the Consignment is left in a safe place;
(iii) when, in accordance with instructions, the Consignment is made available for collection at one of the Company’s depots;
(iv) when the Consignment is offered for delivery in accordance with Condition 8(e);
(v) when, in accordance with instructions from the Customer or Consignee, the Consignment is delivered at an alternative delivery address; or
(vi) when the Consignment is held by the Company for collection following attempted delivery when the Consignee or a person authorised on the Consignee’s behalf collects the Consignment from the Company’s depot; and in the event that the Company holds Consignments pursuant to Conditions 8(b)(iii) and 8(b)(v) delivery shall be deemed to have ended if the Consignment is not collected within a reasonable time and the Consignment shall be held solely at the Customer’s risk and subject to disposal in accordance with Condition 16.
(c) Subject to Condition 8(e), and except in relation to Conditions 8(b)(iii) and 8(b)(v), where for any reason whatsoever the Company cannot carry the Consignment to the Delivery Address or the Company cannot effect delivery at the said address, the following will apply:-
(i) the Company will endeavour to contact the Customer and request a new address and/or the required details to which the Consignment can be delivered in the country in which the Consignment is then lying; and
(ii) if the Company cannot contact the Customer within a reasonable time, or if the Customer does not give the Company a new address and/or the required details for delivery within a reasonable time, the Company has the right to deal with the goods in accordance with Condition 16. During storage, at any time prior to any disposal or destruction in accordance with Condition 16, the goods shall be held solely at the Customer’s risk.
(d) The decision as to what constitutes a reasonable time under Conditions 8(b) and 80 is entirely at the Company’s discretion.
(e) Unless the Customer notifies the Company in writing otherwise and such notice is formally acknowledged in writing by the Company, the Company shall be entitled to deliver the Consignment to a Neighbour of the Consignee’s address, a concierge at the Consignee’s building or a Pickup Location within the Company’s delivery hours and, for the purposes of Condition 8(b), transit of the Consignment shall be deemed to have ended at the time of delivery to such Neighbour or obtaining a signature from a concierge or other recipient, leaving the Consignment at the Consignee’s building or the Pickup Location. Subject to Condition 10(c), any specific timescales for delivery and/or collection which the Company gives are estimates only. The Company shall not be deemed to be in breach of the Contract or have any liability to the Customer (whether in contract, tort, negligence or otherwise and howsoever arising) for any failure to fulfil any delivery and/or collection within any specified timescales.
(a) The Company's charges for carriage and other services shall be payable by the Customer, however, the Company shall also have the right to demand and obtain payment from the sender (if different from the Customer) or the Consignee, or from any other person who may be liable to pay the charges.
(b) Payment of the Company's charges is due no later than the date specified on the Company's invoice/statement or such other period as may be expressly agreed with the Customer in writing by an Executive Director. If any payment under the Contract is overdue then, without prejudice to the Company's other rights and remedies, the Customer shall pay interest on the overdue amount
(whether before or after judgment) at the statutory rate of interest payable on late payments from time to time, such interest to accrue on a daily basis, from the due date for payment until payment is made in full. The Company reserves the right to withhold its services until the Customer has paid in full any overdue sums.
(c) For all shipments outside the UK, the Company reserves the right to charge the higher of:-
iii) the weight declared to the Company by the Customer; for all Consignments.
(d) A claim or counterclaim by the Customer shall not be made the reason for deferring or withholding payment or monies payable, or for refusing to reimburse liabilities incurred by the Company.
(e) Where the Company’s charges are paid by a business credit card or debit card up to 2% of the invoice value will be added to the invoice to cover the bank charges that the Company incurs.
(f) The Company shall be entitled at any time and from time to time to increase the Company's charges for carriage or other services by giving to the Customer not less than 7 days’ prior written notice (such notice may be via email) to accord with increases in relevant costs of the Company's business including but not limited to, fuel, congestion charges, major foreign currency exchange rates fluctuations, licence fees, postal fees and labour.
(g) The maximum conveyable length for International Parcels is 1.2m. The Company has the right to charge an additional fee or terminate its contract with the Customer if more than 35% of its International Parcels exceed the conveyable length.
(h) All amounts payable by the Customer are subject to Value Added Tax which shall be charged at the applicable rate.
(i) In the event that the Company pays or agrees to pay to any third party any duty and/or taxes and/or levy in respect of any Customer's goods:
(i) the Company shall do so on the sole basis that in doing so it is acting as the Customer's fully authorised agent;
(ii) whether or not delivery of the goods is made to the Consignee's address, immediately upon receipt of the Company's duty invoice in respect of such duty and/or tax and/or levy the Customer shall settle such duty invoice in full;
(iii) in the event of the Customer failing to comply strictly with Condition
9(i)(ii) above, the Company shall be at full liberty to deal with the goods in accordance with Condition 16.
(j) The Customer shall pay to the Company any duties, taxes, levies, customs assessments, fines or other penalties and unusual costs, claims and expenses (including administrative costs) incurred by the Company as a result of it conveying the goods.
(k) The Customer must notify the Company about any query in relation to any invoice from the Company within 14 days of the invoice date and confirm that query by notice in writing within 28 days of the invoice date. If the Customer does not do this, the Company will not be liable (whether in contract, tort, negligence or otherwise and howsoever arising) for any error in the invoice nor shall the Company be required to re-pay any sums paid by the Customer unless the Customer can prove that:
(i) it was not reasonably possible for the Customer to notify the Company of the query, or confirm it in writing, within the time set above; and
(ii) the notification or confirmation was made at the first reasonable opportunity and in any event no later than 6 months after the invoice date.
(l) The Company shall be entitled to at any time and from time to time to increase the Company's charges in the event that the Customer’s trading profile does not achieve the levels (if applicable) agreed upon account opening.
(m) The Company has the right to charge the Customer a handling charge at the rate set out in the Company’s tariff for any goods which exceed:
(i) 1.0m in length or 0.60m in width or 0.70m in height or 2.3m in girth or 31kg in weight, for domestic Parcels; and
(ii) 1.75m in length or 300cm in girth or 31kg in weight for International Parcels if not presented as a Freight Parcel or International Freight Parcel.
(a) Subject to the provisions of this Condition 10 and Conditions 4, 11, 12 and 13, the Company shall be liable for any physical loss of, or physical damage to, goods during transit (as defined in Condition 8, and storage (other than storage under Condition 8(c)(ii)), except to the extent that such loss or damage has arisen from or consists of:
(i) the Customer or Consignee not taking or accepting delivery within a reasonable time;
(ii) a breach of any of the Customer warranties set out in Condition 6, including insufficient or improper packing, labelling or addressing, including incorrect or missing postcode information;
(iii) loss, damage or breakage of articles of, or for that part of any articles that comprise of goods which are not accepted for carriage or storage by the Company as set out in Condition 4;
(iv) any special handling requirements in respect of the goods which have not been notified to the Company;
(v) any act or omission of the Customer or owner of the goods or of the servants or agents of either;
(vi) inherent liability to wastage in bulk or weight, latent defect or inherent defect, vice or natural deterioration of the goods, wear and tear, depreciation, moths, vermin, or the effect of any process of cleaning, dyeing or restoring any article;
(vii) delay in providing the Company with safe and adequate access and/or delivery instructions;
(viii) act of God;
(ix) seizure under legal process;
(x) defect of any equipment supplied by the Customer or the receiver of the goods or any negligence of the Customer’s servants or agents;
(xi) any force majeure event as detailed in Condition 18;
(xii) fraud by the Customer or the owner of the goods or the servants or agents of either.
(b) For the avoidance of doubt, where the Consignment was not in transit or in storage (as defined in Condition 8) at the time of the loss and/or where the Consignment does not have a Scan Record showing that the goods were provided to the Company, then the Company shall not be liable for loss or damage to the goods.
(c) Where the Customer selects a Service and the Company delivers any Consignment after the time envisaged by the selected Service, the Customer's sole and exclusive remedy for any losses (whether in contract, tort, negligence or otherwise and howsoever arising) shall, subject to Conditions 9(d), 11 and 12, be a reduction in the price payable to the Company so as to reflect the Service actually received.
(a) Subject to Conditions 4, 10, 12, 13 and 14 hereof and the other provisions of this Condition 11, the Company's liability (whether in contract, tort, conversion, negligence or otherwise and howsoever arising) for the loss of or damage to any goods and/or for any other matter (howsoever arising) under or in connection with a Contract shall be limited to the lesser of:
(i) for goods carried within the United Kingdom: a. £100 per Expresspak, Parcel, Freight Parcel or Shop Parcel, unless the Customer has purchased 'Extended Cover' in accordance with
Condition 12; or b. for Pallets, the limit of liability will be £1.50 per kg of gross weight lost or damaged with a maximum liability of £1500 per Consignment. If a Pallet weight is undeclared on the Consignment note, the maximum liability is £150 per Consignment; or
(ii) for all International Services (subject to any 'Extended Cover') purchased by the Customer):
Protocol of July 5th 1978 Geneva and the Protocol of 2008 Geneva apply or;
current BIFA (British International Freight Association) Conditions; and
(iii) for goods held in storage or for other services, the Company's liability shall not exceed a total £0.10 per kilo gross weight lost or damaged, with a maximum liability of £1000. If no weight is declared then the Company’s maximum liability will be equal to one tonne.
(iv) for Consignments sent on the Company’s International Mail Service, the Company accepts no liability whatsoever including that for loss or damage to the Consignment (whether in contract, tort, conversion, negligence or otherwise and howsoever arising).
(b) Subject to Condition 11(c), CMR, and the Warsaw Convention but notwithstanding anything to the contrary in these Conditions, the Company shall, under no circumstances whatever be liable to the Customer, whether in contract, tort (including negligence and conversion), breach of statutory duty or otherwise, for any loss of profit, or any indirect or consequential loss, including the cost of recompiling the information contained on the goods, arising under or in connection with the Contract.
(c) Nothing in these Conditions shall limit or exclude the Company's liability for death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors, or for fraud or fraudulent misrepresentation or for any other matter for which it is unlawful to exclude or limit liability.
For all Services except for the carriage of Pallets, Freight Parcels and International Freight Parcels:
(a) If the Customer has paid or agreed to pay the Company's charge for 'Extended Cover' and the Company has agreed to the extension, the Company's liability (whether in contract, tort, conversion, negligence or otherwise and howsoever arising) for the loss of or damage and/or for any other matter (howsoever arising) to any Consignment on all Services shall:
(i) be limited to a maximum of £5,000 per Consignment, as calculated by reference to the actual value of the Consignment pursuant to Condition
(ii) where the Company has agreed in writing to provide 'Extended Cover' at a rate by weight, be limited to a maximum of £15 per kilo or £5,000 per Consignment, whichever is the lesser, and the calculation of the 'Extended Cover' shall be based on the declared weight on the Consignment note; and/or
(iii) under Condition (i) above, the Company shall be limited to that proportion in the case of partial loss or damage which the weight of the part lost or damaged bears to the total weight of the whole
Consignment; PROVIDED THAT, subject to Condition 12(b), nothing in this Condition 12(a) shall limit the liability of the Company for damages below the sum of £100 in respect of any one Consignment.
(b) The actual value of any goods lost or damaged shall be ascertained by reference to its repair cost, replacement cost, resale or fair market value at the time and place of collection, whichever is less. In no event shall such value exceed the original cost of the item actually paid by the Customer, plus 10%.
(c) If a Customer requires 'Extended Cover', it shall fully disclose to the Company, should it so request, the nature of goods to be carried. The Company shall, in its sole discretion, decide whether 'Extended Cover' shall apply to any Consignment for which it is requested.
(a) The Customer must notify the Company of any loss or damage giving rise to a claim within 14 days of the date of despatch. The Customer should confirm any loss or damage by providing the Company with evidence supporting such claim within 28 days of request for such evidence. If the Customer fails to do so, the Company shall not be liable for any loss or damage, save and except where the Customer proves that:
(i) it was not reasonably possible for the Customer to advise the Company or make such claim in writing within the time limit applicable; and
(ii) such advice or claim was made within a reasonable time in which case the Company shall not have the benefit of exclusion of liability afforded by this Condition 13(a).
(b) In the event of a claim for damage, the Customer must ensure that the Consignment and its packaging is held for inspection at a location within the United Kingdom and will provide photographic evidence with the evidence submitted in accordance with Condition 13(a).
(c) A payment of any claim by the Company shall be in full and final settlement of such claim.
(d) In any event, any claim made by the Customer must be made within one year from the date of despatch.
(a) The Customer shall indemnify the Company fully for any duty, tax or charge that it has not paid under the Contract and for any failure to export goods which have been zero-rated for the purposes of Value Added Tax (or similar tax or duty) or to comply with any conditions relating to importing or exporting zero-rated goods.
(b) The Customer shall indemnify the Company against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by the Company arising out of or in connection with:
(i) any negligent act, negligent omission, negligent misdirection, negligent misstatement or fraudulent act by the Customer, sender or Consignee, its servants or agents;
(ii) claims of any nature for loss or damage resulting from the carriage of Dangerous Goods or goods which are not accepted for carriage or storage by the Company as set out in Condition 4;
(iii) claims and demands of any nature in respect of loss of or damage to the goods made by the Customer and/or any third party additional to or in excess of the limits of liability of the Company set out in these Conditions;
(iv) any claims made or penalties imposed by the HM Revenue & Customs or equivalent in overseas jurisdictions;
(v) claims and demands made by any third party attributable to lack of authority on the part of the Customer to enter into the Contract upon these Conditions;
(vi) breach of any of the warranties set out in Condition 6;
(vii) any inaccurate or false information supplied to the Company by the Customer which relates to the Customer and/or the goods comprised in any Consignment;
(viii) the Customer's failure to include the relevant Commodity Code, where required pursuant to Condition 2(h)(ii);
(ix) the Customer's failure to provide correct written notification in advance of any Consignments and/or goods comprised within any Consignment which are not standard or permanent exports as required pursuant to Condition 2(h)(iii);
(x) the Customer's unreasonable detention of vehicles, containers, sheets, pallets and like equipment;
(xi) any claim being made by any third party against the Company in respect of loss of or damage to the goods or in respect of any conversion of or interference with the goods.
The Customer acknowledges and agrees that the provisions of Conditions 4, 10, 11, 12, 13, 14 and 16 shall extend to protect, limit the liability of and indemnify the employees and agents of the Company and that such provisions have been entered into and shall be enforceable by the Company for itself and as trustee or agent for such employees and agents.
(a) The Company shall have a lien on all goods carried for the Customer for any amount due to the Company whether pursuant to the Contract or otherwise and for the cost of recovering the same.
(b) If the amounts owing to the Company in respect of which it has a lien are not satisfied within a reasonable time of the commencement of transit as defined in Condition 8, the Company shall be at full liberty at its own discretion to:
(i) sell the goods either privately or by auction and to apply the proceeds of any such sale in or towards any monies owing to it and the expense of the sale and shall account to the Customer for the balance remaining if any; or
(ii) destroy the goods if any sale under Condition (i) above is impractical in the opinion of the Company due to the value or saleability of the goods in question, or otherwise; and such sale or destruction as the case may be shall be a full discharge of any liability of the Company in respect of the goods.
The Company may require a recipient of a Consignment to sign an ESCD as proof of delivery of the Consignment. Any record of the recipient's signature obtained by the Company shall be conclusive evidence of the delivery of Consignments (including the quantity of such Consignments) comprised in the Consignment. The recipient's signature, photograph of delivery location and/or Scan Record shall be evidence of delivery of the Consignment.
The Company shall be relieved of its obligation to perform the Contract to the extent that performance is prevented or delayed by a failure or delay by the Customer to perform any obligations under these Conditions and causes beyond the reasonable control of the Company including but not limited to any force majeure event meaning an event beyond the reasonable control of the Company, including seizure under a legal process, consequence of war, invasion, act of foreign enemy hostilities (whether war is declared or not), civil war, rebellion, insurrection, military or usurped power or confiscation, requisition, destruction of or damage to property, extreme weather conditions, compliance with any law, or order of any government or public or local authority, riots, civil commotion, strikes, lockouts, general or partial stoppage or restraint of labour from whatever cause, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors, pressure waves caused by aircraft or other aerial devices travelling at sonic or supersonic speeds, the direct or indirect effect of ionising radiations or contamination by radioactivity and, for the avoidance of any doubt, the Company's charges shall be payable in full in such circumstances, without prejudice to the Company's rights at common law to treat the Contract as frustrated.
(a) The Customer provides Personal Data (as defined in the Data Protection Act 1998, as amended or replaced by GDPR and the Data Protection Act 2018 (”Data Protection Law”)) of Consignees and other individuals to the Company in order for the Company to provide the services. The Company shall be a Data Processor and the Customer shall be a Data Controller (as defined in Data Protection Law). Each party shall comply with Schedule 1 (Data Protection).
(b) In relation to any Personal Data provided by the Customer to the Company:
(i) The Customer agrees to comply with its obligations as a Data Controller under Data Protection Law;
(ii) The Customer has obtained any necessary consents from the receiver of the goods as required under the Data Protection Law for use of that Personal Data by the Company to provide the Services; and
(iii) The Customer has made the Consignee aware that such details may be used by the Company to enhance the delivery process for the Consignee and it will use notifications and geodata for that purpose.
(c) The Company may share the personal data with its third party subprocessors for the purpose of providing or improving the Services in accordance with Schedule 1 (Data Protection).
(d) The Company shall not be considered a Data Controller or Data Processor for any personal and/or sensitive data that is contained within a Delivery Item.
Any failure by the Company to enforce or apply any provision of these Conditions shall not constitute a waiver of that provision and shall not otherwise remove or reduce the Company's right to enforce that provision.
If any of these Conditions or any part is held to be invalid for any purpose, it shall for that purpose be deemed to have been omitted, but shall not prejudice the effectiveness of the rest of these Conditions.
(a) All Intellectual Property Rights in any materials (including software) supplied by the Company to the Customer and in any methods of work and processes used by the Company in connection with this Contract are and shall remain the exclusive property of the Company. Nothing in these Conditions shall imply any licence or other permission to use or reproduce any such materials, methods and processes save as expressly agreed in writing by the Company.
(b) The Customer grants the Company (or its’ subcontractors) a fully paid-up, worldwide, royalty-free licence to use the Customer’s Intellectual Property Rights, including but not limited to any relevant trademark or logo, for the purpose of providing notifications to the Consignee on behalf of the Customer during the provision of Services.
The Contract and these Conditions (and any non-contractual claims arising in relation to it) shall in all respects be subject to and construed in accordance with English Law and the parties to the Contract hereby submit to the exclusive jurisdiction of the Courts of England. Effective date 25 May 2018
“Data Controller” Has the meaning given to ‘Data Controller’, or ‘Controller’ as appropriate, in the Data
“Data Breach” Means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Personal Data transmitted, stored or otherwise processed;
“Data Processor” Has the meaning given to ‘Data Processor’, or ‘Processor’ as appropriate, in the Data Protection Laws;
“Data Protection Laws” Means any and all laws, statutes, enactments, orders or regulations or other similar instruments of general application and any other rules, instruments or provisions in force from time to time relating to the processing of personal data and privacy applicable to the performance of this Agreement, including where applicable the Data Protection Act 1998, the Data Protection Bill, the Regulation of Investigatory Powers Act 2000, the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2426/2003) as amended or superseded and the GDPR (Regulation (EU) 2016/679);
“GDPR” Means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing directive 95/46/EC as updated, superseded or repealed from the time to time;
“Personal Data” Has the meaning given in the Data Protection Laws.
2.1. The Parties shall each comply with their respective obligations under the applicable Data Protection Laws.
3.1. In respect of any Personal Data to be processed by the Company acting as Data Processor pursuant to this Agreement for which the Customer is Data Controller, the Data Processor shall:
3.1.1. provide appropriate technical and organisational measures in such a manner as is designed to ensure the protection of the rights of the data subject and to ensure a level of security appropriate to the risk;
3.1.2. only engage sub-processors where necessary to fulfil any requests of the Data Controller (including but not limited to in connection with the purposes set out in clause 5.1 below);
3.1.3. ensure that any sub-processor that is engaged to process such Personal Data by the Data Processor is subject to data protection obligations that are similar to those applicable to the Data Processor under this Schedule;
3.1.4. process that personal data only to perform its obligations under this Agreement or other documented instructions and for no other purpose save to the limited extent required by law;
3.1.5. on termination of this Agreement, at the Data Controller’s option either return or destroy the personal data (including all copies of it) immediately, save that the Data Processor may retain copies of such personal data for the time period set out in clause 5.1 or for the minimum retention period required by applicable law
3.1.6. ensure that all persons authorised to access the personal data are subject to obligations of confidentiality;
3.1.7. at the cost of the Data Controller, make available to the Data Controller all information necessary to demonstrate compliance with the obligations laid out in Article 28 of GDPR and this Schedule and allow for and contribute to audits, including inspections (with any such inspections not to exceed one per calendar year), conducted by the Data Controller or another auditor mandated by the Data Controller; provided that, in respect of this provision the party carrying out the audit/inspection shall agree to any confidentiality/security obligations required by the Data Processor, and the Data Processor shall immediately inform the Data Controller if, in its opinion, an instruction infringes Data Protection Laws;
3.1.8. at the cost of the Data Controller taking into account the nature of the processing, provide assistance to the Data Controller, insofar as possible, in connection with the fulfilment of the Data Controller’s obligation to respond to requests for the exercise of data subjects’ rights pursuant to Chapter III of the GDPR to the extent applicable;
3.1.9. at the cost of the Data Controller provide the Data Controller with assistance in ensuring compliance with articles 32 to 36 (inclusive) of the GDPR (concerning security of processing, data breach notification, communication of a personal data breach to the data subject, data protection impact assessments, and prior consultation with supervisory authorities) to the extent applicable to the Data Controller, taking into account the nature of the processing and the information available to the Data Processor;
3.1.10. notify the Data Controller without undue delay (and in any event, within 24 hours of becoming aware of a security breach in respect of Personal Data that it processes on behalf of the Data Controller) in writing if the Data Processor becomes aware of a Data Breach; and
3.1.11. maintain a record of its processing activities in accordance with Article 30(1) of the GDPR.
4.1. In respect of any Personal Data to be processed by a party acting as Data Processor pursuant to this Agreement for which the other party is Data Controller, the Data Processor shall be permitted to transfer the Personal Data outside the EEA or to an international organisation:
4.1.1. if it ensures appropriate levels of protection, including any appropriate safeguards if required, are in place for the Personal Data in accordance with the Data Protection Laws, in respect of which the Data Controller grants permission for the Data Processor to enter into ‘Standard Contractual
Clauses’ (contractual clauses provided by the European Commission with the purpose of safeguarding Personal Data when it is transferred from a Data Controller inside the EU to a Data Processor outside the EEA) on its behalf;
4.1.2. documenting and evidencing the protections and adequate safeguards in clause 4.1.1 above and allowing the Data Controller access to any relevant documents and evidence.
5.1. The following table sets out the details of processing as required by Article 28 of GDPR:
Purposes for which the Personal Data shall be processed Please specify the purposes for which the Data Processor intends to process the Personal Data. The purpose of processing of the data is to:
deliver/collect goods to/from the consignees of our Customers;
send notifications and provide tracking information regarding deliveries;
support the process of performing and improving the services (including fraud prevention, ‘in-flight options’ and delivery preferences); and
fulfil any other instructions/requests from the
Data Controller in compliance with the terms of this Data Processing Agreement and our Standard Terms and Conditions of Carriage.
Description of the categories of the data subjects
Please specify the categories of data subject whose Personal Data shall be processed under this Agreement.
Consignees - Parcel recipients that are the Customer’s clients/customers.
Description of the categories of Personal Data
Please specify the categories of Personal Data that shall be processed under this Agreement.
Consignee details including (as applicable) name, address, email address, telephone number, photographs of property and/or parcels to evidence delivery.
The envisaged time limits for erasure of the different categories of Personal Data
Please specify how long you think the Personal Data will be retained for, where possible.
DPD retains personal data no longer than necessary and only for the purposes it was obtained for. We review the length of time we keep personal data using the three principles below.
We consider the purpose or purposes we hold the information for in deciding whether (and for how long) to retain it; We securely delete information that is no longer needed for this purpose or these purposes; We update, archive or securely delete information if it goes out of date.
There may be a requirement to retain data for longer periods due to regulatory requirements.
The envisaged time limits for each category are as follows;
Customer Collection Requests – 10 Months
Track & Trace (Parcel Tracking) – 10 Months
Shipping Data via SFTP Gateway – Up to 10 Days
Depot Operations - 14 days
Handheld Unit - 14 days
Invoice & Credit Statements (including name, address of consignee) - 7 Years
All Images (including proof of delivery, calling card, consignment notes) – 3 years
Customer Notifications - 3 years (to support claims and losses)
General description of technical and organisational security measures
Where possible, please describe the measures put in place under Article
Disaster recovery plan
Categories of sub-processors who will process Personal Data.
The type of service selected, destination location of the Consignee and any changes requested by the
Customer will influence which subprocessors are necessary to complete the delivery. This category of subprocessors includes DPD selfemployed ODFs and selected thirdparty deliver partners including Pick Up Shop network where necessary to complete the delivery of the parcel in accordance with the particulars of the service.
This includes sub-contractors that provide support systems/services that allow us to provide delivery and collection and Customer contact services such as:
Notifications services comprising of text messages, emails and push notifications
Data translation providers
UK Mail Prescription Collection Service:
Terms and Conditions
1.1. Unless otherwise and expressly agreed in writing in a bespoke agreement, all parcels and Consignments that are collected and transported through the UKM Network are subject to these Conditions of Carriage.
1.2. In addition to setting both of our legal obligations, these Conditions also set out the limitations of the UKM Network including without limitation the type of goods that are permitted into the UKM Network and the types of goods for which the UKM Network is not designed to carry and it is therefore your responsibility to make sure that you do not give us any consignments that contain such items.
1.3. Signing a Rate Agreement or any other document that references these Conditions (as amended by us from time to time) means that you have agreed to be bound by the obligations in these Conditions, the Rate Agreement and any other such provisions referred to by the Conditions or the Rate Agreement. Alternatively, where we issue new or amended Conditions, you agree that your continued use of our Services constitutes an acceptance of such new or amended Conditions.
1.4. If there is anything you do not understand, you are advised to take independent legal advice. You also acknowledge that as you may stop using us at any time and use another carrier instead, that the terms set out herein are reasonable.
2.1. Certain words have a special meaning in these Conditions (“Defined Terms”), and these Defined Terms can be identified by the use of capital letters at the beginning of each main word in the Defined Term, for example, “Change of Control”, or “Material Breach”. A List of Defined Terms and their meanings (which will apply unless the context requires otherwise) are set out as follows: means an address label, either produced from the use of our software or otherwise in such format approved by us, whose purpose is to be affixed prominently and clearly on the relevant parcel or Consignment so that it may be scanned by us; has the meaning set out in Condition
4.2.1; means goods or items which by their nature or design may be susceptible to damage travelling through a loose load network where parcels may be shunted, shaken or collide with one another even if reasonable precautions are taken with respect to the packaging of such goods or items; means the British Forces Post Office, its successors and assigns; means the procedure that you have agreed to follow in the event of loss or damage which is published on our Website and amended by us from time to time; means these conditions of carriage as may be amended from time to time by us; means a parcel or parcels which are to be collected and/or delivered under the same Consignment number; means a unique number assigned by us to identify a Consignment; means any goods or items, including without limitation, luxury items, clothing, and accessories, that derive some or all of their value from the fact that they are designed, manufactured, marketed, or distributed by or on behalf of, or in connection with established designer brands or marques; has the meaning set out in Condition 5.3; has the meaning set out in Condition 9.2.5; means as applicable, the Convention on the Contract for the International Carriage of Goods by Road, the Convention for the Unification of Certain Rules Relating to International Carriage by Air and the Warsaw Convention as amended at the Hague in 1955; means the scale at which refunds will be calculated and refunded and which is published on our Website; means a breach of any Conditions where it is stated that a breach would be a Material Breach or otherwise a breach which we reasonably consider to be so serious as to justify no longer trading with you. A Material Breach entitles us to terminate any or all agreements with you immediately; Means any address immediately next to or opposite the Delivery Address, or alternatively a nearby address within a reasonably immediate vicinity; has the meaning set out in Condition 4.2.1; means where the dimensions and/or weight of a parcel exceeds the parameters of our automated sortation machines such that it is not possible to automatically process such parcels through our automated sortation machines; has the meaning set out in Condition 3.1.3(a) of these Conditions; has the same meaning as set out in Condition 3.1.3(c) of these Conditions; means any items which we will not and cannot carry in any quantity whatsoever because doing so would be illegal either in the UK or any other country over which the Consignment travels. Items include by way of example, illicit drugs, medicines, radioactive material, firearms (even replicas, blank firing, imitations), explosives, munitions (even dummies, or otherwise deactivated), ), animals, animal parts, livestock, insects, tobacco or tobacco products; means where selected, a signature from the person accepting delivery of the Consignment of the Delivery Address. Where a POD is not selected, you agree that our records will constitute conclusive proof of delivery unless clear and incontrovertible documentary or tangible evidence exists to prove otherwise; means the document setting out amongst other things the available Service Options you have subscribed to, the applicable charges with respect to the available Service Options and additional parameters and charges with respect to our services; means Royal Mail Group plc, its successors and assigns; means the collection and delivery services we will provide to you under the Rate Agreement or such other written document in accordance with the Service Option you select; means the particular service you have selected with respect to the Services relating to the collection and/or delivery of a Consignment; Means third party collection, where we either collect from a location not belonging to you either to deliver such collected Consignment to a recipient, or to otherwise return such Consignment to a location controlled by you; means the logistics transport system operated by us consisting of vehicles, personnel, machinery and locations. means our website at www.ukmail.com; and means any day that is not a Saturday, Sunday, or public bank holiday in the United Kingdom.
2.2. Headings in these Conditions do not have any significance and are used simply to aid convenience.
2.3. References to any statute, convention or any other legislation will be interpreted as a reference to that provision from time to time as amended, extended or re-enacted.
2.4. Any reference in these Conditions to an indemnity against liability (howsoever phrased) includes, without limitation, reimbursement for any costs, expenses (including legal expenses or other professional fees), liabilities, injuries, losses, damages, claims, demands, proceedings and judgements suffered or incurred by the indemnified party on an indemnity basis, whether such liability arises in contract, tort (including negligence), breach of statutory duty or otherwise.
2.5. Any documents referred to in these Conditions or the Rate Agreement will be deemed to be incorporated by reference and have legal significance.
2.6. a person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality);
2.7. a reference to a party includes its personal representatives, successors or permitted assigns; and
2.8. any phrase introduced by the terms including, include, in particular or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms.
3.1. Volume Management
3.1.1. You acknowledge that the UKM Network is an automated looseload system whereby collected consignments are automatically processed and that our capacity to perform the Services is directly connected to the time of day in which your Consignment is injected into our automated sorting hub.
3.1.2. You further acknowledge that there may be occasional delays if the time you ask us to collect a Consignment for delivery means that such Consignment would be injected into a UKM Network sorting hub during peak activity periods and such delays will not be considered as a breach of these Conditions. Peak Periods
3.1.3. You acknowledge and agree that:
3.1.4. You agree that it is reasonable that only active accounts access our network, therefore you accept that we may suspend or delete your account(s) if we reasonably consider such accounts to be dormant.
3.1.5. For the avoidance of doubt, accounts are dormant where there has been no order activity for a period of 12 continuous weeks.
Types of Items we cannot carry
3.2.1. You acknowledge and accept that we cannot carry any Consignment for which contains items which are, or we reasonably consider to be:
3.2.2. You must not send any Consignments which contain items of the nature set out at Condition 3.2.1. If you do, you will be in Material Breach of these Conditions, you agree that we will not be liable for any loss, damage, or delay to such Consignments on the basis that you should not have sent such Consignments at all, and you will indemnify us against any Losses we suffer as a result of your breach of this Condition 3.2.2.
Types of Items we do not carry
3.2.3. You acknowledge and accept that we do not (subject to Condition
3.2.4) carry any Consignments containing items that are or we otherwise consider to be:
(i) liquids (excepting printer cartridges or refills);
(ii) foods (excepting cereal or dried foods);
(iii) alcohol, alcoholic beverages;
(iv) drugs, medicines;
(v) plants, vegetation or flora;
3.2.4. You agree that you must not send any Consignments through the
UK Mail Network that contain any items that are, or of similar nature to, those types set out in Condition 3.2.3 without first obtaining prior written agreement from us. This is because the UKM network is not designed for the transportation of such goods and it may be necessary to negotiate and agree with you our specific responsibilities and liabilities to each other if we were to agree to transport such Consignments.
3.2.5. If we have given our written agreement in accordance with Condition 3.2.4, you must not send any Consignments that are outside of the scope of such written agreement.
3.2.6. If you send Consignments through the UK Mail Network in breach of Conditions 3.2.4 and 3.2.5, you will be in Material Breach of these Conditions. You agree that we will not liable for any loss, damage or delay to such Consignments and you waive any rights and remedies in respect of such Consignments accordingly. You also agree to indemnify us in respect of any Losses we suffer as a result of your Material Breach.
Weight of Consignments
3.2.7. It is your responsibility to ensure that consignments intended for handling by one person do not weigh more than that recommended by the Health and Safety Executive as a safe weight for manual handling and in any event do not exceed 30 kilograms dead weight.
3.2.8. We may impose a maximum weight on your Consignments for operational reasons, such as to ensure that the weight of your Consignment is within the safety parameters of our network equipment. Please refer to our Website for more details. You agree that it is your responsibility to check our Website regularly, and that you will not send Consignments weighing more than any maximum weight imposed by us.
Out of Gauge Consignments
3.2.9. It is your responsibility to ensure that such Consignments sent through the UKM Network are not Out of Gauge unless we have agreed otherwise in writing.
3.2.10. Where there is no written agreement relating to Out of Gauge consignments in accordance with Condition 3.2.9, you agree and accept that:
Packaging of Consignments
3.2.11. You must ensure that the packaging of Consignments is:
3.2.12. You must also ensure that an Address Label is securely affixed to the Consignment in a position where it can be easily scanned by us. You further agree that any Address Label affixed a Consignment must comply with our requirements relating to the specification and quality of Address Labels.
3.2.13. You acknowledge that we do not compensate to damage to packaging as its sole purpose is to protect the contents of the Consignment from the inherent risks in being processed through an automated loose load system. Therefore in the event that your Consignment contains original manufacturer packaging, you agree we are not liable to any damage to such packaging unless you protect it by using outer packaging.
3.2.14. Where we discover that the packaging of your Consignment is insufficient or in our opinion has already suffered damage likely to have occurred prior to our collecting such Consignment, you agree that we may, if we feel that it is reasonable to do so:
3.3. Service Options
3.3.1. We offer a number of Service Options in relation to our services.
3.3.2. You accept that not all of our Service Options will be available in all areas. Furthermore, we do not deliver to post office boxes of any kind, whether operated by Royal Mail, British Forces Post Office (“BFPO”), or any organisation, authority or entity anywhere in the world. You agree not to send Consignments which require delivery to such post office boxes through the UKM Network and you accept if you do send such Consignments, you will be in breach of this Condition 3.3.2, that the risk will be entirely yours and we will not be liable for any loss of such Consignment. You also accept and acknowledge that where you send Consignments in breach of this Condition 3.3.2 or which otherwise do not conform to the selected Service Options, we may levy a surcharge to cover our additional costs in dealing with your non-compliant Consignments.
3.3.3. When you send a Consignment through the UKM Network, you must select the appropriate Service Option.
3.3.4. We may at any time amend or withdraw any or all of our Service Options. We may introduce new Service Options. We will, where reasonably possible, give you at least 14 calendar days’ notice of our intention to amend or withdraw our Service Options. Nothing in this agreement prevents you from ceasing to use the UKM Network if you feel that our Service Options, after amendment or withdrawal no longer meets your needs. However, you accept that if you continue to use the UKM Network after such amendment or withdrawal, that this constitutes your acceptance to such changes pursuant to Condition 1.3 of these Conditions.
3.4. International Consignments
3.4.1. This Condition 3.4 only applies where you send a Consignment to an address in a country outside of the United Kingdom. For the purposes of this Condition, the Isle of Man and the Channel Islands are not considered as part of the United Kingdom as they are subject to separate customs authorities.
3.4.2. You accept and agree that:
Consignment and you authorise us to dispose or sell the Consignment as if it were an Unclaimed Consignment.
3.4.3. Our liability for any loss, damage or delay to Consignments with respect to our international services are subject to the relevant International Conventions, which take precedence over these Conditions in the event of a conflict between the terms in these Conditions and those set out in the relevant International Conventions.
4.1. We will use our reasonable endeavours to arrive at the collection address in sufficient time to collect a Consignment in order to deliver such Consignment in accordance with the Service Option you have selected.
4.2. It is your responsibility to ensure that:
4.2.1. any Consignment you ask us to collect is available when we arrive at the collection address and is ready to collect by the time you have stated when raising your order (the “Agreed Collection Window”). You agree and accept that with respect to TPC collections, your failure to ensure that the Consignments are available may result in a ‘nothing to collect’ (“NTC”) surcharge, and where we have to wait beyond the Agreed Collection Window in order to carry out the collection, we may charge you in respect of waiting time and we will not be liable for any subsequent delay in the delivery of your Consignment;
4.2.2. other than TPCs, any Consignment you ask us to collect has the correct and legible Address Label securely affixed in a prominent location on the Consignment pursuant to Condition 3.2.12; and
4.2.3. the correct Consignment is presented to us for collection.. We may, but are not obliged to, take such actions as we consider in our sole discretion to be appropriate to repatriate or ask you to collect such Consignments that have been presented to us in mistake.
4.3. You accept and agree that we are not liable for the loss of any Consignments that have been given to us upon collection whichdo not comply with Conditions 4.2.2 and 4.2.3.
4.4. Bulk Collection
4.4.1. In addition to the provisions in this Condition 4, where we are required to collect a large volume of Consignments from acollection address, whether on an ad hoc or regular basis, you agree that:
5.1. Collection is completed and we will assume responsibility of any loss or damage to your Consignment due to our fault from the point that such Consignment has been scanned into the UKM Network. From the point of scanning, Consignments shall be transported within the UKM Network for delivery to the delivery address set out in the Address Label.
5.2. Where you select a Service Option that includes a time whereby the Consignment is to be delivered by, we will use our reasonable endeavours to deliver such Consignment by the time selected, otherwise, we will use our reasonable endeavours to deliver your Consignment by the end of the due delivery date indicated by the relevant Service Option you have chosen. If a Consignment is delivered late, our liability shall be as set out in Condition 9.6.
5.3. Where relevant and applicable, we may inform the recipient of an estimated time by which the Consignment will be delivered (an“ETA”). You accept that any ETAs given by us do no constitute a firm commitment or legal obligation to deliver by a certain time as ETAs are by their nature, estimations, and you agree to ensure that the recipient of the Consignment accepts this.
5.4. You acknowledge that we offer a range of delivery options as set
We will deliver to the specified Delivery Address, but if there is no-one present from which we can obtain a POD, we may at our discretion either deliver the Consignment to a Neighbour or take it back to our delivering depot to re-deliver in accordance with Condition 5.9 or otherwise hold pending further instructions from you/the Recipient with respect to re-delivery or collection. Please not that this is our default delivery option and if you wish to use other delivery options as set out here, you must select them when raising your order.
We will deliver to the specified Delivery Address only but if there is no-one present from which we can obtain a POD, we will take it back to our delivering depot to re-deliver in accordance with Condition 5.9 or otherwise hold pending further instructions from you/the Recipient with respect re-delivery or collection.
We will deliver to the specified Delivery Address only but we are not required to obtain a POD from any person present at the Delivery Address. Instead we may leave the Consignment in a location on the Delivery Address at our sole discretion. For the avoidance of doubt, the word ‘safe’ in this context means that we will, only where it is reasonably practicable to do so, take into consideration placing of the consignment in a location so that is not obviously noticeable from a public place.
We will deliver the Consignment to an address either specified by you or by the Recipient pursuant to Condition 5.8. Please note that if you do not wish to give Recipients the ability to specify and alternate delivery address, you must contact us in order to arrange for this option to be removed from your account(s).
5.5. You accept that our service obligation is to deliver to an address and not to the named recipient or any other person. You also accept and agree to communicate to the recipient prior to sending the Consignment through the UKM Network that we are not obliged to deliver the Consignment over the threshold of any property at the Delivery Address nor are we obliged to assist the recipient in any way as to moving the Consignment into their property. Any assistance we give is at our sole discretion and at your risk or that of the recipient. You agree to indemnify us in respect of any liability which arises as a result of your failure to comply with this Condition 5.5.
5.6. Notwithstanding condition 5.5, where the Delivery Address is in a property under multiple occupation, including apartment blocks, flats, offices for which there is a central area for the delivery of post or parcels, we may deliver the Consignment to that area instead
5.7. Where you have selected a signature only Service Option, we will only deliver the Consignment if there is a person at the address who is able to confirm receipt of the Consignment by way of signature. You accept and agree to communicate to the recipient prior to sending your Consignment through us that:
5.7.1. we are not obliged to check the identity, age, or suitability of any person at the address nor confirm their authority to receive the Consignment. The purpose of obtaining a signature is solely to establish that the Consignment was delivered and the person receiving it has confirmed he/she has received it in good order. Accordingly, we are not liable to you or any third party for any misrepresentation by any person who has misrepresented to us their authority to accept delivery of a Consignment; and
5.7.2. it is your responsibility to ensure that the recipient understands the conditions of delivery set out in these Conditions.
5.8. Where you have not selected a signature only Service Option (which we do not advise if your Consignment contains items that could be stolen or damaged), we may:
5.8.1. deliver to the specified Delivery Address stated on the Address Label; or
5.8.2. leave the Consignment at the specified Delivery Address. We are under no obligation to leave the Consignment in a particular location at the specified Delivery Address but we may at our sole discretion leave the Consignment in a location we deem to be appropriate taking into account all of the relevant circumstances.
5.9. You acknowledge and accept that the price you pay in respect of each Consignment covers its collection, its processing, and one attempt at delivery, at which point our obligation to deliver is discharged. You also accept and consent that in the event that the attempt to deliver is unsuccessful due to circumstances not within our control (including without limitation, where there is no-one present to receive the Consignment, or the recipient has refused to accept delivery for whatever reason), we will, unless we receive instructions from you to the contrary, automatically and at your cost make one further attempt to deliver (a “re-delivery”). If the re-delivery is also unsuccessful, the Consignment will be returned to our delivery depot pending your instructions. It is your responsibility to give us further instructions promptly. Unless otherwise stated in the Rate Agreement, we will charge you our prevailing rates for all re-delivery attempts and for returning the
Consignment to you.
5.10. Alternatively, the recipient may collect the Consignment from us, provided that the recipient complies with our requirements in relation to proofs of identity and residence.
Proof of Delivery
5.11. You agree that our records will be definitive evidence of delivery of your Consignment. Where you have chosen a signature mandatory service, we will use our reasonable efforts to provide you with a copy of the signature of the person who took delivery of your Consignment which will be treated as supplementary evidence to our records.
6.1. You acknowledge and accept that we cannot be expected to store all unidentifiable or unclaimed Consignments indefinitely and we may, therefore sell, destroy or otherwise dispose of such Consignments provided that before doing so that:
6.1.1. In the case of unidentified Consignments, we have used our reasonable endeavours for a period of 6 weeks from the date that a Consignment is declared to us to be unidentifiable to ascertain the sender or the recipient of such Consignment; or
6.1.2. where a Consignment is unclaimed or where the sender is identifiable, we have given 6 weeks’ written notice to the sender of our intention to sell, destroy or otherwise dispose of the Consignment if it is not collected from us before the expiry of such notice.
6.2. Nothing in these Conditions obliges us to seek the best price possible or market value in respect of any unclaimed or unidentifiable Consignment we choose to sell.
6.3. In relation to unidentifiable consignments which we have sold in accordance with this condition 6 which are subsequently identified as belonging to you, we will remit to you the proceeds of the sale minus our reasonable expenses incurred in storing and selling the consignment. We will not be liable to you in any other respect relating to the consignment.
7.1. We may require you to enter into a Rate Agreement with us so that we may commence trading. These Conditions will apply to each and every Consignment you ask us to collect and deliver under the Rate Agreement.
7.2. You accept and agree that we may amend the Conditions from time to time and it is therefore your responsibility to check our Website (www.ukmail.com) regularly for any changes to these Conditions before using our Services.
7.3. The purpose of the Rate Agreement is to set out further details on the charges for our Services. From time to time, we may enter into subsequent Rate Agreements with you. If we do, you agree that any new Rate Agreement that we enter into will automatically supersede any and all previous Rate Agreements, which will terminate upon a new Rate Agreement coming into effect.
7.4. Unless otherwise set out in the Rate Agreement, you accept and agree that:
7.4.1. any Charges set out in the Rate Agreement are conditional on the following:
7.5. You must inform us of any changes to your details on the Rate Agreement, or any other circumstances which could affect the payment of our charges by giving at least 14 days’ prior written notice of such changes.
8.1. Unless otherwise stated in the Rate Agreement:
8.1.1. Our Charges are calculated on whichever is the greater of the Registered Number: 965783. Registered Office: 120 Buckingham Avenue, Slough SL1 4LZ UKM3538/05.18
8.1.2. We may vary the Charges on 14 calendar days’ prior notice, at which point if you continue to use our Services, such use will constitute acceptance of the amended Charges;
8.1.3. You will pay our Charges within 14 calendar days of the date of our invoice or such other period as may be agreed between us in writing and signed by both parties;
8.1.4. Where you have elected to pay by direct debit, cancelling or failing to pay a direct debit shall entitle us to suspend the Services and any agreed credit or payment terms shall automatically terminate and the standard payment terms set out in Condition 8.1.3 will apply.
8.1.5. All Charges are exclusive of VAT, which if chargeable will be payable by you at the prevailing rate then in effect at the relevant tax point;
8.1.6. Our Charges do not include any tax, duty, storage charges, other charges or expenses which may be levied on the Consignment. You agree that it is your responsibility to ensure that any such tax or other charges set out in this Condition 8.1.6 are fully paid.
8.1.7. Without prejudice to any of our rights, if you do not pay any sum payable to us by its due date we may:
8.2. Our services are provided on a ‘pay first, dispute later’ basis. You agree that you will pay our invoices as they fall due without set off or withholding, even if you dispute such invoice. If you do withhold any sums, you will be in (unless in compliance with a legal requirement) breach of this Condition 8.2 and you agree that we may recover such sums from you and you will reimburse us in full on an indemnity basis, our costs in taking such recovery action.
8.3. If you have a query or dispute in relation to an invoice you have received, you must raise that with us in writing and we must receive it within 20 days of the date of the invoice as the sooner we receive a query or dispute, the easier it is for us investigate and resolve it. If we do not receive a query or dispute within the time period set out in this condition 8.3, the invoice will be deemed as undisputed and you agree to waive any right to query or dispute such invoice at a later date.
You agree and accept that given the charges in respect of any Consignment sent through the UKM Network, that the limits of liability set out in this condition 9 are reasonable and proportionate, apply to all legal liabilities (e.g. contract, tort, statutory duty, etc) irrespective of how they arise, and that the charges would be higher but for these agreed limits.
9.1. We will not liable to you in respect of any loss, damage, delay, or unsuccessful delivery which arises as a direct or indirect result of any:
9.2. We will not liable to you in respect of any economic loss, including loss of profits, business, revenue resulting from loss of use, sale, market, goodwill, data, costs of providing any alternative means of transport, whether directly or indirectly caused by a breach of these Conditions by us or some other failure to perform the services on our part, or which were otherwise were not brought to our attention prior to entering a Rate Agreement or commencing trading with you.
9.3. If you are a carrier or resell our Services to your own customers, you agree to waive your rights in respect of any loss or damage to a Consignment and you will be responsible for resolving any claim by your customer in respect of such Consignment.
9.4. Nothing in this Agreement limits our liability in respect of personal injury, fraud, fraudulent misrepresentation or otherwise where it is unlawful to limit our liability. Loss or Damage
9.5. All Consignments sent through the UKM Network are subject to our Standard Liability (which is included in the charges for the Consignment) or our Extended Liability (at additional cost). Our liability is fault based, which means that we are liable only where it is established that the loss or damage is our fault. You accept that it is your responsibility to ensure that you either select the appropriate cover or make your own arrangements as you are best positioned to know the value of your Consignment.
9.5.1. Standard Liability In the event of loss or damage, our liability will be calculated on the basis of the weight of the Consignment at a rate of £10.00 per kilogram up to a maximum of £10,000 in respect of the Consignment.
9.5.2. Extended Liability You may purchase Extended Liability from us in units of £1,000 and you may purchase a maximum of 10 units in respect of any Consignment. In the event of loss or damage, our liability will be calculated on the Value of the Consignment up to the maximum amount determined by the number of units you have purchased.
9.5.3. Claims Process You accept that it is important, where loss or damage occurs, that it must be reported quickly so that we can investigate and determine whether such loss or damage is our fault when the most evidence exists. Accordingly, you agree that you will follow and comply with the Claims Process set out at www.ukmail.com/information/customer-information. You agree that we may levy an administration charge to cover the cost of administering your claim, the amount of which is set out in the Claims Process and as may be amended from time to time.
9.6. We will only be liable for any delay to the extent that the same arises from our fault. You agree that we should not be liable for any delay which arises from events beyond our reasonable control, including without limitation, traffic conditions, accidents not caused by Us, or delays caused by third parties, In the event a Consignment is delayed due to fault on our part, we may:
10.1. Unless stated otherwise in the relevant agreement, we may at any time terminate any Rate Agreement or contract with you by giving notice in writing to you if:
10.1.1. you commit a Material Breach of any provision of the Conditions which you do not remedy (if capable of remedy) within a period of 30 days of receipt of a written notice from us specifying the breach and requiring remedy;
10.1.2. you are subject to a change of control, become insolvent or are unable to pay your debts as and when due; or
10.1.3. on 14 days’ notice for convenience (unless stated otherwise in the Rate Agreement);
10.2. You may cancel an order for us to collect and deliver a Consignment provided that you notify us in good time before such Consignment is collected. Once a Consignment has been collected, we will use our reasonable endeavours to attempt to give your cancellation effect, however, you accept that this may not be possible once such Consignment has entered the UKM Network.
11.1. For the purposes of this Condition 11 the term “Data Protection Legislation” shall mean: (i) unless and until the GDPR is no longer directly applicable in the UK, the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998 and the term “Applicable Laws” shall mean: the laws of any member of the European Union and the laws of the European Union applicable to UK Mail or its parent company.
11.2. You and we shall comply with all applicable requirements of the Data Protection Legislation. This Condition 11 is in addition to and does not relieve, remove or replace either party’s obligations under the Data Protection Legislation.
11.4. Without prejudice to the generality of Condition 11.2, you shall ensure that you have all necessary appropriate consents and notices in place to enable lawful transfer and processing of Personal Data to us for the duration and purposes of the Customer Contract and shall indemnify and hold us harmless against any fines, losses, claims, damages, awards, costs, and expenses (including reasonable legal expenses) suffered by us arising from or in connection with any failure by you of your obligations under Conditions 11.2 and 11.5.
11.5. Without prejudice to the generality of clause 11.2, we shall, in relation to any Personal Data processed in connection with the performance by us of our obligations under this agreement:
11.5.1. process that Personal Data only on your written instructions unless we are required by Applicable Laws to process Personal Data. Where we are relying on Applicable Laws as the basis for processing Personal Data, we shall promptly notify you of this before performing the processing required by the Applicable Laws unless those Applicable Laws prohibit us from so notifying you
11.5.2. ensure that it has in place appropriate technical and organisational measures to protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures;
11.5.3. not transfer any Personal Data outside of the European Economic Area unless your prior written consent has been obtained and the following conditions are fulfilled:
11.5.4. assist you, at your cost, in:
11.5.5. notify you without undue delay on becoming aware of a Personal Data breach;
11.5.6. at your written direction upon the termination of the Customer Contract or on completion of the Services, delete or return Personal Data and copies thereof to you on termination of the agreement unless required by Applicable Laws to store the Personal Data; and
11.5.7. maintain complete and accurate records and information to demonstrate our compliance with this Condition 11 and reasonably allow for audits by you or your designated auditor.
11.6. You consent to us appointing third party processors of Personal Data under these Conditions. We shall ensure prior to any processing taking place that we will enter into a written agreement with any third party processor so appointed incorporating terms which are substantially similar to those set out in this clause 11. As between you and us, we shall remain fully liable for all acts or omissions of any third-party processor appointed by us pursuant to this clause 11.6.
11.7. Either party may propose to replace this Condition 11 with such standard contractual clauses that may be adopted or laid down by the EU Commission or relevant supervisory authority (as that term is defined by Data Protection Legislation) with respect to matters set out in Articles 28(3) and 28(4) of the GDPR.
11.8. If at any time you wish to revoke the consent you have given by agreeing to these Conditions or have queries relating to Data Protection, you may contact UK Mail’s Data Protection Officer at UK Mail Ryton, Express House, Hillman Way, Ryton-on-Dunsmore, Warwickshire CV8 3ED or by email at firstname.lastname@example.org.
12.1. All communications and notices between the parties about these Conditions must be in writing and delivered by hand, pre-paid post or fax, either to our registered office, if to us; or to the invoice address specified on Rate Agreement, if to you; or to another address notified by either party to the other in writing.
12.2. For the avoidance of doubt, we may communicate or notify using our invoices, which for the purposes of this Condition 12 shall deemed to be a valid notice or communication.
12.3. Communications will be deemed to be received 3 Working Days after posting if sent by pre-paid post; on the day of delivery if delivered by hand; if sent by fax on a Working Day, at the time of transmission if sent before 4:00pm, and on the next Working Day, if sent after 4.00pm.
12.4. In respect of informal communications, you agree that by giving us an email address that we may contact you through such email address from time to time.
13.1. These Conditions along with the Rate Agreement and such other documents that maybe referred to in these Conditions constitute the entire agreement between you and Us for the supply of the Services. Each party acknowledges that in entering into these Conditions it has not relied on any representation or undertaking, whether oral or in writing, save as expressly incorporated herein. This Condition 13.1 shall not exclude any liability for fraud or fraudulent misrepresentation.
13.2. If there is any conflict between these Conditions and the terms and conditions set out on any printed documents provided by Us (but not being amended Conditions), these Conditions will prevail.
If We fail, at any time while these Conditions are in force, to insist that you perform any of your obligations under these Conditions, or if We do not exercise any of Our rights or remedies under these Conditions, that will not mean that We have waived such rights or remedies and will not mean that you do not have to comply with those obligations. If We do waive a default by you, that will not mean that We will automatically waive any subsequent default by you. No waiver by Us of any of these Conditions shall be effective unless We expressly say that it is a waiver and We tell you so in writing.
The provisions of these Conditions are severable and distinct from one another, and if at any time any provision is or becomes unenforceable, the validity, legality or enforceability of the other provisions will not in any way be affected or impaired.
16.1. We do not contract as a common carrier. Any Consignment accepted for transit is accepted on these Conditions, or any terms and conditions relating to a waybill, to the exclusion of all other terms and conditions whether put forward by you or implied by law (insofar as exclusion of the same is lawful). Delivery of a
Consignment to Us by you will be conclusive evidence of your acceptance of these Conditions.
16.2. These Conditions may be reasonably amended from time to time by us, including, without limitation by adding or deleting Services or amending compensation levels. You should regularly refer to our website to obtain a copy of the Conditions which apply when you send a Consignment. Your sending a Consignment with Us is deemed acceptance by you of the Conditions as so amended from time to time.
16.3. These Conditions are personal to you and you may not assign, license or sub-contract any of your rights or obligations under them without Our written consent.
16.4. These Conditions will apply in place of all warranties, conditions, terms, representations, statements, undertakings and obligations whether expressed or implied by statute, common law, custom, usage or otherwise, all of which are excluded to the fullest extent permitted by law.
16.5. It is not intended that these Conditions or any contract created on the basis thereof will be enforceable by any third party, unless expressly provided for in these Conditions.
17.1. These Conditions are governed by English law and the parties submit to the exclusive jurisdiction of the English Courts.